- Facilities Request Policy

General Instructions

Please read through these instructions and guidelines first,
Check Availability, then complete The Facilities Use Request Form that will be emailed to you. Return the form to jeffb@fccsalina.com or reply to the email.

Jeff Besher, First Covenant Church, 2625 E. Magnolia Rd, Salina KS, 67401

When this form is received, Jeff will contact you then a more detailed Facilities Request Form or Wedding Application can be either picked up at the church office or mailed to you.

All uses of all facilities must be reasonable, responsible, adequately supervised, safely conducted, and consistent with Christian values.
NO event will be scheduled without a completed & approved Facilities Request Form or Wedding Application. Requests will be considered on a first-come-first-serve basis.
Church facilities will not be used for activities for personal profit.
Date will not be reserved until pre-payment is received with Facility Request Form.
The remaining balance must be pre-paid to the church office at least one month in advance.
Make checks payable to Jeff Besher. The name of the group/event should be indicated in the memo line of the check.

General Use

All uses of all facilities must be reasonable, responsible, adequately supervised, safely conducted, and consistent with Christian values. The policy of our church shall be to use the total church facilities to the best advantage of the church in carrying out the purpose of the spirit of the church. As long as policies are kept, we shall endeavor to bring as many people as possible inside the church building in order to in some way influence them toward Christ.
Requests for non-church sponsored events will be approved by church staff. All requests will be approved on a first-come-first-served basis. If in the event that two requests are received on the on the same day, church-sponsored events will have priority over non-church sponsored events.
Starting times for weddings on Saturday nights shall be scheduled for no later than 5 PM with a reception at the church, and no later than 7PM without a reception at the church.
Church boards, prayer meetings, regularly scheduled or special meetings for ministries, committees, practices, etc.; to insure that your regular meeting place and time slot remains the same from year to year and to avoid potential conflicts on weekdays and weekends a new Facilities Request Form is required by the end of January each year.
All groups must be out of the church building by 9:00 PM.
All requests for facility use must be submitted on a First Covenant “Facility Request Form” for final approval by the Staff. The applicant will then be informed of their decision.
The individual signing as the “Person Responsible” on the “Facility Request Form” will be held responsible for any damage to the facility.
First Covenant Church sound systems may not be used without prior church authorization. Applicants must choose from the list of authorized people.
Groups using the facility are responsible for maintaining and cleaning up the facility. The facilities are to be left in as good as, or better conditions than they were found. All lights must be turned off before leaving and the doors secured. A fee may be charged for damage and/or extra staff time used for cleanup.
No flowers or decorations are allowed on the organ or piano. No rice or birdseed will be thrown in the facility.
No alcoholic beverages or dancing are permitted on church property. No smoking is allowed within the church facilities, including rest rooms and is discouraged anywhere on the church property.
First Covenant Church reserves the right to cancel or reschedule usage, even up to 48 hours before the scheduled event.
Classrooms are excluded from use unless prior arrangements have been made.
Those using the facilities for activities not planned by and for the people at First Covenant must hold First Covenant and its agents and employees harmless from premises liability.
Please review the Facility Request Fees that you will be given.
First Covenant Church reserves the right to determine the use of our facilities and the offering of religious services on a case-to-case basis. Action will be determined by pastoral staff and church leadership, based upon compatibility with the teachings and mission of FCC.